Calling and responding to team meetings

Call a team meeting

1. 1

   Name the meeting

   Enter a clear purpose, then choose the meeting date and an optional time.

2. 2

   Choose attendees

   Invite the active team members who need to attend. At least one attendee is required.

3. 3

   Add the meeting details

   Optionally add a meeting link, chairperson, note taker and agenda.

4. 4

   Create the meeting

   Kinovo records each invitee as pending and sends the relevant meeting notifications.

Meetings for the whole team

When every active team member is selected, Kinovo treats the meeting as a whole-team meeting. New active members who join before the scheduled meeting are added automatically and need to respond.

For a deliberately selected attendee list, new members are not added automatically.

Respond to an invitation

Open the meeting and choose I will be there or Decline. After a successful response, Kinovo confirms it and returns to the meeting list. Attendance labels show Invited, Will attend or Declined.

Edit a scheduled meeting

The Team leader, the caller and anybody with permission to call team meetings can update a scheduled meeting. They can change the date, time, link, agenda, chairperson, note taker and invited people, even if they were not the original creator.

Kinovo shows the weekday as well as the full date and time so the schedule is easy to scan.

Use meetings for decisions, not every update

• Put a focused purpose in the meeting name and agenda.
• Use tasks for actions agreed in the meeting so ownership remains visible.
• Use messages for ordinary coordination between meetings.
• Do not rely on a Kinovo meeting invitation for urgent or emergency communication.